Transaction processing includes non-purchase order payments initiated via a Direct Payment Request (DPR) via the WayneBuy eProcurement system, an Internal Requisition and Inter-Account Bill (IRB) form or travel expenses processed through the TravelWayne system.  These transactions are facilitated by the Disbursements department within Business Services. 

Activities:

• Ensure that transaction is properly authorized by management.
• Ensure that there is available budget to fund the transaction.
• Validate the target index and related fund-org-acct-program-activity-location (FOAPAL) string.
• Ensure that all transactions are in compliance with policy e.g., APPM.
• Complete the appropriate manual form or process accurately and timely.
• Encumber and/or approve the transaction in Banner, as applicable.  Obtain manual or electronic approvals.  Electronic WayneBuy approval queues should be maintained in compliance with University Policy 15-1 and reviewed periodically.
• Submit forms, if applicable, to the appropriate department for processing (electronically via WayneBuy or TravelWayne; IRB to the department which provided the service or goods for further processing).
• Receive the goods online, if applicable upon receipt of shipment or completion of service.

Timing:  As needed

Contacts:

• Business Services - Disbursements department 
• General Accounting

Resources:

• Business Services website at https://businessservices.wayne.edu/, including:
  • Disbursements department website  
  • IRB Processing website
  • Procurement & Strategic Sourcing website
• Account Codes and Descriptions, Fund Types, Program Expense Categories job aids at http://fisops.wayne.edu/accounting/index.php
• Administrative Policies and Procedures Manual (APPM) at http://fisopsprocs.wayne.edu/appm/

Template:

• Bulk IRB forms (#108A) can be obtained from Central Receiving at https://mailroom.wayne.edu/general-forms