Purchasing transaction processing requires the initiation of an electronic purchase requisition (REQ) to generate a purchase order (PO).  Change order requests (COR) may be required to amend a PO. 

Activities:

• Ensure that transaction is properly authorized by management.
• Ensure that there is available budget to fund the transaction.
• Validate the target index and related fund-org-acct-program-activity-location (FOAPAL) string.
• Ensure that all transactions are in compliance with policy e.g., APPM.
• Complete the appropriate form and related electronic approvals accurately and timely.  Electronic WayneBuy approval queues should be  maintained in compliance with University Policy 15-1 and reviewed periodically.
• Scan and index all contract documents (unsigned), quotes, and related correspondence or materials to the electronic requisition. 
• Receive the goods online, if applicable upon receipt of shipment or completion of service.

Timing:  As needed

Contacts:

• Procurement & Strategic Sourcing (Purchasing)
• General Accounting

Resources:

• Business Servieces website at https://businessservices.wayne.edu/ including:
  • Procurement & Strategic Sourcing department
• Account Codes and Descriptions, Fund Types, Program Expense Categories job aids at http://fisops.wayne.edu/accounting/index.php
• Administrative Policies and Procedures Manual (APPM) at http://fisopsprocs.wayne.edu/appm/

Template:

• Forms and document templates are located at https://procurement.wayne.edu/ using the "Form" menu item on the left