Procurement Card Transactions

Purchasing via a procurement card (procard) provides a quick and easy method of purchase and payment of qualifying goods. 

Activities:

  • Ensure that transaction is properly authorized by management.
  • Ensure that there is available budget to fund the transaction.
  • Ensure that all transactions are in compliance with policy e.g., APPM.
  • Retain all receipts for reporting purposes.  Scan and attach the receipt to the related transaction within the procard reporting process.
  • Reallocate charges to non-default indexes as necessary prior to the monthly deadline. 
  • Comply with all reporting requirements and deadlines.
  • Work with the Procard Office to dispute any charges to the procard that where not initiated by the cardholder. 

Timing: 

  • Purchasing as needed
  • Reallocations may be performed throughout the month but are required by the 7th day of the following month
  • Cardholder & Coordinator approval may be performed throughout the month but are required by the10th day of the following month
  • Business Officer approval may be performed throughout the month but is required by the 15th day of the following month.

Contacts:

  • Purchasing - Procard Office
  • General Accounting

Resources:

Training:  

  • Information on mandatory training for procard holders, coordinators and BAO approvers may be accessed at https://procard.wayne.edu/

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