Wayne State University

Aim Higher

FAB

Purchasing Transaction Processing

Purchasing transaction processing requires the initiation of an electronic purchase requisition (REQ) to generate purchase order (PO).  Change order requests (COR) may be required to amend a PO

Actvities:

  • Ensure that transaction is properly authorized by management.
  • Ensure that there is available budget to fund the transaction.
  • Validate the target index and related fund-org-acct-program-activity-location (FOAPAL) string.
  • Ensure that all transactions are in compliance with policy e.g., APPM.
  • Complete the appropriate form and related electronic approvals accurately and timely.
  • Scan and index all contract documents (unsigned), quotes, and related correspondence or materials to the electronic requisition. 
  • Receive the goods online, if applicable upon receipt of shipment or completion of service.

Timing:  As needed

Contacts:

  • Purchasing
  • General Accounting

Resources:

Template: