Purchasing Transaction Processing

Purchasing transaction processing requires the initiation of an electronic purchase requisition (REQ) to generate a purchase order (PO).  Change order requests (COR) may be required to amend a PO. 

Activities:

  • Ensure that transaction is properly authorized by management.
  • Ensure that there is available budget to fund the transaction.
  • Validate the target index and related fund-org-acct-program-activity-location (FOAPAL) string.
  • Ensure that all transactions are in compliance with policy e.g., APPM.
  • Complete the appropriate form and related electronic approvals accurately and timely.  Electronic WayneBuy approval queues should be  maintained in compliance with University Policy 15-1 and reviewed periodically.
  • Scan and index all contract documents (unsigned), quotes, and related correspondence or materials to the electronic requisition. 
  • Receive the goods online, if applicable upon receipt of shipment or completion of service.

Timing:  As needed

Contacts:

  • Procurement & Strategic Sourcing (Purchasing)
  • General Accounting

Resources:

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