Purchasing via a procurement card (procard) provides a quick and easy method of purchase and payment of qualifying goods. 

Activities:

• Ensure that transaction is properly authorized by management.
• Ensure that there is available budget to fund the transaction.
• Ensure that all transactions are in compliance with policy e.g., APPM.
• Retain all receipts for reporting purposes.  Scan and attach the receipt to the related transaction within the procard reporting process.
• Reallocate charges to non-default indexes as necessary prior to the monthly deadline. 
• Comply with all reporting requirements and deadlines.
• Work with the Procard Office to dispute any charges to the procard that where not initiated by the cardholder. 

Timing: 

• Purchasing as needed
• Reallocations may be performed throughout the month but are required by the 7th day of the following month
• Cardholder & Coordinator approval may be performed throughout the month but are required by the10th day of the following month
• Business Officer approval may be performed throughout the month but is required by the 15th day of the following month.

Contacts:

• Purchasing - Procard Office
• General Accounting

Resources:

• Procard office website at https://procard.wayne.edu/
• Account Codes and Descriptions, Fund Types, Program Expense Categories job aids at http://fisops.wayne.edu/accounting/index.php
• Administrative Policies and Procedures Manual (APPM) at http://fisopsprocs.wayne.edu/appm/

Training:  

• Information on mandatory training for procard holders, coordinators and BAO approvers may be accessed at https://procard.wayne.edu/

Template:

• All procard related forms may be accessed at https://procard.wayne.edu/